How to get started as a new member in our department

Faculty

This page gives step-by-step instructions for faculty, visitors, and post-docs. We have separate instructions for staff, graduate students, and undergraduate students.

Questions? You can answer many questions by looking through our department website: use the navigational links at the top of each page, or the search box in the upper right corner. If you cannot locate an answer, please contact Jerrie L Bieberstein [Mathematics 108, (520) 621-6881, jerrie@math.arizona.edu].

Corrections? If you discover mistakes or misleading information in the step-by-step instructions on this page, please take a moment to improve the experience for others by sending your comments/corrections to Tina M Deemer [Mathematics 209, (520) 621-4765, deemer@math.arizona.edu]. Thanks!

Things to do right away (before arriving on campus):

  1. Print out this webpage and cross off each step as it is completed.
  2. If you will be on payroll, print out the Employee New Hire Information and the New Employee Checklist from the UA Human Resources website, which overlap with each other and overlap with our instructions here. Because the steps and requirements change periodically, we cannot guarantee our instructions here are complete. Therefore, as you complete each step below, cross off the corresponding step from the two HR documents as well, and finish the remaining HR document steps (if any) at the end.
  3. If you will be on payroll, sign and return your offer letter, if you have not already done so.
  4. You will receive an e-mail from the UA Human Resources Department, sent to the e-mail address you provided in your original online application, with instructions regarding the completion of a Consent Form. If you have not yet done so, please go to the online Candidate Consent and Disclosure form and print out, sign, and fax this form as directed.
  5. You will receive a second e-mail from Human Resources with instructions regarding the completion of a Criminal Background/DMV Check. If you have not yet done so, please follow the instructions in that e-mail to comply with this request.
  6. If you will be on payroll, print out the following new employee documents and complete them. Send completed documents to Shane Smith, Department of Mathematics, 617 N. Santa Rita Ave., Tucson, AZ 85721. The required paperwork must be received by 8 Aug 2011.
  7. Prepare your travel/relocation plans. You will need to appear personally on campus for payroll identification no later than 15 Aug 2011 (we encourage you to appear during the prior week, if possible), and mandatory department meetings and workshops start on 15 Aug 2011. You may also be interested in (or have been invited to participate in) other meetings and workshops prior to this date. Consult the department calendar of start-of-semester meetings and workshops to guide your planning. Additional meetings (or changed meeting times due to unavoidable last-minute changes in teaching assignments) might require your availability on campus at any time between 15 Aug 2011 and the start of classes on 22 Aug 2011, so be sure to allow yourself enough time to settle housing and other relocation matters prior to 15 Aug 2011. (See the bottom of this page for housing-related resources.)
  8. Contact COMING SOON to provide the following information, if you have not already provided it:
    • Current contact information (address, phone, e-mail)
    • Parking permit needs, if applicable
    • Date of arrival on campus
  9. By 15 Jul 2011 (or, for late hires, within 2 weeks of when we receive your signed offer letter), you should receive an e-mail from our department, sent to the e-mail address you provided in the previous step, with information on your new math department e-mail address and network account, and instructions on how to access that e-mail or forward it elsewhere. Once you have received this notification, all subsequent math department communications will be sent to your new math department e-mail address.
  10. If you currently have a grant that you will be bringing to the department, please contact David Gonzalez [Mathematics 115, (520) 621-2562, dgonzalez@math.arizona.edu] to provide the following information:
    • Grant Sponsor
    • Total Award Amount
    • Grant Number
    • Start Date and End Date
  11. If you are going to be teaching, and you have not already received a teaching assignment, please contact Tina M Deemer [Mathematics 209, (520) 621-4765, deemer@math.arizona.edu].
  12. If you are going to be teaching, you will need to be familiar with the contents of the Math Department Instructor Resource Handbook, which covers departmental and university policies and procedures relating to teaching at the UA.
  13. Since you will need to go to various buildings on campus, it may be helpful to print out a UA campus map.

Things to do once you arrive on campus:

  1. No later than 15 Aug 2011 (but preferably during the prior week, or even as soon as you are settled in Tucson), bring acceptable documentation from the list on the last page of the I-9 (e.g., just your passport, or your driver's license and also either your social security card or birth certificate) to Shane Smith [Mathematics 119, (520) 626-5709, ssmith@math.arizona.edu]. If this step occurs after 15 Aug 2011, the university might withhold your pay for the in-between days. Therefore we encourage you to take care of this step at your earliest convenience.
    It takes up to two weeks to obtain a University Employee Identification Number, referred to as EmplID. You will be notified by math department e-mail when the EmplID is assigned. The remaining steps below cannot be carried out until you have your EmplID.
  2. If it has been at least two weeks since the previous step, and you have not received your EmplID, please contact Shane Smith [Mathematics 119, (520) 626-5709, ssmith@math.arizona.edu].
  3. When you have received your EmplID, obtain a CatCard (UA Photo Identification Card) by going to the CatCard Office in the Student Union. Be sure to take a government-issued photo I.D. with you.
  4. Bring your CatCard to the Math Department Head Office, Room 109 in the Math Building, to obtain your office assignment and key card, and to have your photo taken for the department photo directory.
  5. Go to the University Key Desk to obtain office keys. You will need to take your CatCard and your key card with you. This office is located at the far north end of campus, so you may want to use the CatTran shuttle service.
  6. Obtain a UA NetID at https://netid.arizona.edu/. You will need your EmplID and your CatCard in order to complete this process. Your UA NetID is your personal identifier for all online services (payroll, benefits, class rosters, grading, etc) at the University of Arizona.
  7. Use your NetID to access UAccess Employee (click on Employee / Manager Self Service under UAccess Employee). There you can update your A-4 and W-4 withholding information, set up direct deposit, update contact information, enroll in benefits and more (you can find this information under the Self Service menu).
  8. If you need a parking permit, go to Parking & Transportation Services in the Parking Office Building with your EmplID and your CatCard to arrange for one. (If you made arrangements with COMING SOON for a permit, be sure to follow her modifications to these instructions.)
  9. If you will be riding a bicycle to campus, you can read about options for bicycle registration and parking.
  10. Attend all relevant Math Department Meetings (for additional start-of-semester activities that might apply to you, check the start-of-semester calendar):
    • Math Department New Employee Orientation on 15 Aug 2011, 2:30 PM in Math Building, Room 501. At this meeting, you will be introduced to key personnel in the department, go on a tour of our offices, and receive information about payroll, mailboxes, textbooks, office supplies, copy requests, etc.
    • Math Department Computing Orientation on 19 Aug 2011, 11 AM in Math Building, Room 101. At this meeting, you will be given information about computing resources, options, and support.
    • Course Meetings on Aug 15–18 2011. All lower-level multi-section courses have initial course meetings on one of these days. These meetings are mandatory for those teaching the courses.
    • Other mandatory meetings that might get scheduled between 15 Aug 2011 and the start of classes on 22 Aug 2011, which would be announced by math department e-mail.
  11. If you are going to be teaching, go to UAccess Student (click on Instructor Center under UAccess Student) and log on using your UA NetID to obtain class rosters for the course(s) you are scheduled to teach.
  12. If you are going to be teaching, read the Math Department Instructor Resource Handbook.
  13. Sign up for and attend the University New Employee Orientation, which will cover your benefits options. You must arrange for your benefits orientation and register for benefits within 30 days of your “hire date” (also called your “start date”, or “first day of paid work”), which for academic employees is 15 Aug 2011. (Although you can attend the Orientation prior to this hire date, the actual benefit enrollments must take place after your hire date but within 30 days of your hire date.)
  14. Classes start on 22 Aug 2011.

Other Important Information/Websites:

Contacts in the Math Department:

Payroll and BenefitsShane Smithpayroll@math.arizona.edu
Grants and ContractsDavid Gonzalezdgonzalez@math.arizona.edu
Business Office (travel, reimbursements, etc.) business-office@math.arizona.edu
Computing-related issues  system@math.arizona.edu
Teaching-related issuesTina Deemerdeemer@math.arizona.edu
Academic Support Servicesacademic-office@math.arizona.edu
VISA issuesShane Smithssmith@math.arizona.edu
General QuestionsJerrie Biebersteinjerrie@math.arizona.edu
Groups:

Department of Mathematics
The University of Arizona
617 N. Santa Rita Ave.
P.O. Box 210089
Tucson, AZ 85721-0089 USA
Voice: (520)621-6892
Fax: (520)621-8322

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