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How to get started as a new member in our department

This page gives step-by-step instructions for undergraduate student workers. We have separate instructions for faculty, staff, and graduate students, as well as a list of all dates and deadlines.

Questions? You can answer many questions by looking through our department website: use the navigational links at the top of each page, or the search box in the upper right corner. If you cannot locate an answer, please contact Christa L King [Math 109 (Dept Head Office), (520) 621-2868, cking@math.arizona.edu] or Denise Ingram [Math 115 (Business Office), (520) 621-2562, dingram@math.arizona.edu], either of whom will direct you to the appropriate person.

Corrections? If you discover mistakes or misleading information in the step-by-step instructions on this page, please take a moment to improve the experience for others by sending your comments/corrections to Tina M Deemer [Math 209, (520) 621-4765, deemer@math.arizona.edu]. Thanks!

Things to do right away (before arriving on campus):

  1. Print out this webpage (the one you're looking at right now) so that you can cross off each step as it is completed.
  2. Sign and return your offer letter, if you have not already done so.
  3. Print out the following new employee documents and complete them. Send completed documents to Sandy Sutton, Department of Mathematics, 617 N. Santa Rita Ave., Tucson, AZ 85721. The required paperwork must be received by 10 Aug 2009.
  4. You should have received a Student Identification Number (SID) when you got accepted to the university. Using your SID, obtain a UA NetID at https://netid.arizona.edu/. Your UA NetID is your personal identifier for a number of online services at the University of Arizona. Some of the services requiring a NetID include University computing accounts (email.arizona.edu, u.arizona.edu, etc.), web applications (StudentLink, WebRoster, etc.), University site-licensed software, and University computer labs.
  5. Prepare your travel/relocation plans in accordance with your expected start date in the department. You will need to appear personally on campus for payroll identification no later than your first paid workday — we encourage you to appear during the prior week, if possible. (The first paid workday for academic-year employees is generally 17 Aug 2009. UA classes start on 24 Aug 2009.) You may also be interested in (or have been invited to participate in) various department start-of-semester meetings and workshops. Consult the department calendar of start-of-semester meetings and workshops to guide your planning.
  6. Contact Christa L King [Math 109 (Dept Head Office), (520) 621-2868, cking@math.arizona.edu] to provide the following information, if you have not already provided it:
    • Current contact information (address, phone, e-mail)
    • Parking permit needs, if applicable
    • Date of arrival on campus
  7. By 15 Jul 2009 (or, for late hires, within 2 weeks of when we receive your signed offer letter), you should receive an e-mail from our department, sent to the e-mail address you provided in the previous step, with information on your new math department e-mail address and network account, and instructions on how to access that e-mail or forward it elsewhere. Subsequent math department communications will be sent to your new math department e-mail address. Note that the University will send all official e-mail to your NetID-based address, whereas our Department communicates using your math department e-mail address; we suggest you configure your University NetID-based e-mail to forward to your math department e-mail (or vice versa), unless you prefer keeping two separate addresses and checking both on a regular basis.
  8. Print a UA map to bring with you to campus. You will need to go to various buildings on campus other than the Math Building.

Things to do once you arrive on campus:

  1. No later than 17 Aug 2009 (but preferably during the prior week, or even as soon as you are settled in Tucson), bring acceptable documentation from the list on the last page of the I-9 (e.g., just your passport, or your driver's license and also either your social security card or birth certificate) to the Math Department Business Office, Room 117 in the Math Building. If this step occurs after 17 Aug 2009, the university might withhold your pay for the in-between days. Therefore we encourage you to take care of this step at your earliest convenience.
  2. Obtain a CatCard (UA Photo Identification Card) by going to the CatCard Office in the Student Union. Be sure to take a government-issued photo I.D. with you.
  3. Bring your CatCard to the Math Department Head Office, Room 109 in the Math Building, to obtain your office assignment and key card, and to have your photo taken for the department photo directory.
  4. Go to the University Key Desk (show location on campus map snippet) to obtain office keys. You will need to take your CatCard and your key card with you. This office is located far from the Math Building, so you may want to use the CatTran shuttle service.
  5. If you need a parking permit, go to Parking & Transportation Services in the Parking Office Building with your SID and your CatCard to arrange for one.
  6. If you will be riding a bicycle to campus, you can read about options for bicycle registration and parking.
  7. Attend all relevant Math Department Meetings (for additional start-of-semester activities that might apply to you, check the start-of-semester calendar):
    • Math Department New Employee Orientation on 18 Aug 2009, 9 AM in Math Building, Room 501. At this meeting, you will be introduced to key personnel in the department, go on a tour of our offices, and receive information about payroll, mailboxes, textbooks, office supplies, copy requests, etc.
    • Math Department Computing Orientation on 21 Aug 2009, 11 AM in Math Building, Room 101. At this meeting, you will be given information about computing resources, options, and support.
    • Other mandatory meetings that might get scheduled between 17 Aug 2009 and the start of classes on 24 Aug 2009, which would be announced by math department e-mail.
  8. Classes start on 24 Aug 2009.

Other Important Information/Websites:

Contacts in the Math Department:

Payroll and BenefitsAnnette Hornpayroll@math.arizona.edu
Business Office (travel, reimbursements, etc.) business-office@math.arizona.edu
Computing-related issues  system@math.arizona.edu
General Questions and VISA issuesChrista Kingcking@math.arizona.edu
Groups: