There are rather strict rules about the documentation required
in order to be able to reimburse non-U.S. citizens for conference
related expenses. Please read this information carefully---without
proper documentation, we will not be able to reimburse any
expenses.
Travel to and from the United States
The Arizona Winter School is funded by the U.S. National Science
Foundation (NSF). NSF rules require that all reimbursed air flights
be purchased on U.S. airlines. If you are considering a flight that
is a code share between a U.S. airline and a non-U.S. airline (for
instance between United and Air Canada, or Delta and Air France) in
order to be reimbursed you must purchase the flight through the
U.S. airline. For instance, if your flight is a code share between
United and Lufthansa and you purchased the ticket through Lufthansa,
we will be unable to reimburse you, even if the flight is actually
operated by United.
Visa and reimbursement information for non-U.S. citizens
Any questions about visas and reimbursements should be directed to Annette Horn in the
Business Office of the U of A Mathematics Department.
Resident Aliens
Please bring your green card with you for documentation
purposes.
Canadian Citizens
You must specifically request a B-1 visa and obtain an I-94 card at
the border before you enter the United States---without this visa and
I-94 card we cannot reimburse you for any conference related expenses.
Non-Resident Aliens
You will need to obtain either a B-1 or WB visa. Either of these
visas will allow you to receive reimbursement for conference related
expenses only.
To determine whether you must obtain your visa before you travel, or
whether you can obtain your visa upon arrival in the United States,
see the visa website of the
U.S.
Department of State. If you will obtain your visa when you arrive in the
United States, do not forget to ask the Customs and Immigration
official to give you a business visa; we cannot reimburse you if you
obtain a tourist visa.
If you must obtain your visa before you travel, please request a
letter of invitation from us to attend the workshop to expedite your
visa processing.
F-1 Visa holders
If you are currently on an F-1 visa from another institution, you will
be required to have the following documentation in order for the
University of Arizona to reimburse you for any conference related
expenses. Your passport, visa with F-1, copy of Form I-20, copy of SSN
or ITIN if applicable and a copy of both sides of the I-94 card.
J-1 Visa holders
If you are currently on a J-1 visa from another
institution, we will require a letter from your sponsoring institution
authorizing reimbursement of conference related expenses and a
copy of your IAP-66 form.
Please be sure to bring your passport, visa, or I-94 card with
you to the conference.
