All minor requests for maintenance and repair services (including lights, custodial, telephone) should be directed to Jerrie L Bieberstein [Math 108 (Academic Office), (520) 621-6881, jerrie@math.arizona.edu]. All billable requests (replacements of white boards, hanging items on walls, moving furniture, etc.) should be directed to the Business Office, Roxanne G Pizano or Annette Horn at 621-4344, business-office@math.arizona.edu.
Please discuss plans for your workshop with Annette Horn [Math 119 (Business Office), (520) 621-4726, mhorn@math.arizona.edu] as early as possible to facilitate arrangements for lodging, food, transportation, space, and participant reimbursement.
Postage for other-than-Department business should be handled personally. Regarding mailing of letters of reference for graduate students, the Department will be responsible for up to $8.00 (or 24 letters). Students are invoiced for the balance over that limit. If faculty prefer, as advisors, to pay for the amount above the cap, they may make arrangements through the Business Office.
Federal Express, DHL, and AirBorne Express are expensive and should be used judiciously. Please try to plan ahead for all critical mailings. Research-related use of these services must be reimbursed to the Department. See COMING SOON.
Telephone calls to Tucson Information carry a $0.66 charge. Please use the telephone book whenever possible or plan to reimburse the Department through the Business Office. Copies of the current book are available in Room 108. ID numbers are available for direct charge of long-distance calls. Communication by fax is available in Room 108 under the same policy as regular long-distance or information calls. Personal calls should be reimbursed to the Department through the Business Office.
Regular office supplies are available in Room 108A. Requests for special items should be directed to the Business Office (Room 119), business-office@math.arizona.edu.
Request for keys, as well as any key card (Room Privilege Card) changes, should be made through the Heads Office (Room 109).
Photocopy services are available. Please submit requests on the "Work Request" form [available in Rm 108]. Personal copies are allowed at $0.05 per copy and should be reimbursed to the Department through the Business Office. Due to the large volume of copying (150,000-200,000 copies per month), please submit all work with a 24-hour advance notice. (Please see Jerrie L Bieberstein [Math 108 (Academic Office), (520) 621-6881, jerrie@math.arizona.edu] for emergencies.)
The Department provides assistance with requirements from Federal Agencies for research proposal submission, as well as information on funding sources, funding availability, and proposal format for Grant and contract awards administered by University Sponsored Projects Services. The Business Office provides reports to principal investigators concerning expenditures, reporting deadlines, terminations and renewals. See COMING SOON as soon as you consider submission.
Links include:
Travel Orders are required for anyone traveling on University business. These should be in the Travel Office at least five working days prior to the departure date, or the date an advance is requested, whichever is earlier.
A Travel Order is not required when 1) In-state travel with a University Garage vehicle is the only expense incurred, 2) In-state travel expenses are less than $100. (Expenses should be claimed on a Travel Expense Voucher), or 3) Out-of-state travel is at no expense to the University and does not involve the use of a University Garage vehicle.
Travel Orders which include personal travel in conjunction with official travel status have certain limitations: 1) For personal time of not more than seven working days, the University will pay round trip mileage or lowest airfare (whichever is less) to the farthest point of official travel. 2) For personal time in excess of seven working days, the University will pay only one-half the cost of mileage or lowest airfare to the farthest point of official travel. 3) When personal travel expenses are included on an excursion or "super saver" airline package, the University will reimburse for only those portions applying to University business.
The University Travel Office enforces the repayment of travel advances under State of Arizona regulations. Therefore, settlement of expenses must be within 30 days of return to avoid deduction of the advance from the traveler's paycheck.
Please provide the following information:
The Department has about 35,000 NASF in the Mathematics Building, the Mathematics Teaching Lab, and Math East. Assignments are made by Christa L King [Math 109 (Dept Head Office), (520) 621-2868, cking@math.arizona.edu]. Due to the shortage of space, many offices must be shared.
Please direct all questions regarding office space to Christa L King [Math 109 (Dept Head Office), (520) 621-2868, cking@math.arizona.edu]
If you have lights out or physical damages or other problems with you office, please report these to Jerrie L Bieberstein [Math 108 (Academic Office), (520) 621-6881, jerrie@math.arizona.edu]
Graduate Student Space Assignment Policy
New Graduate Students will be assigned space where it is available. The Department will do its best to maintain continuing students in their current offices; however, due to changes in space requirements, it may be necessary for continuing students to be reassigned. To receive keys, see Christa L King [Math 109 (Dept Head Office), (520) 621-2868, cking@math.arizona.edu].
Graduate students are required to apply annually to renew their office assignment. A memo will be sent in early April of each year. If you fail to return the form by the date requested, we will assume you no longer need an office, and we will give your office space to another student.
Graduate students leaving their office space must remove their personal belongings and return their keys to the Key Desk, as soon as possible after the end of the semester or graduation. Graduate students who fail to return their office keys are responsible for the cost of re-keying. Belongings remaining in offices will be stored for 30 days and then given away or destroyed.
Because of space limitations, we may not be able to provide office space to non-teaching graduate students or to students with offices in other areas.
Faculty Absence Space Assignment Policy
Faculty members who are on sabbatical, or any other type of leave, are expected to lend their offices during the leave period. Books, papers, and other professional items may be left in the office during the leave period, but it is understood that these items should be stored in such a way that persons assigned to the office during the leave period have reasonable working space. At a minimum, desktops should be cleared, and at least two shelves should be made available. This policy applies to all instructors with an assigned office in space controlled by the Mathematics Department. Exceptions may be made for faculty members who will be conducting the major part of their leave activities on campus. Any exceptions will be handled on an invididual basis by the Department Head.
Information about visitors should be provided as far in advance of their visit as possible . This information helps us assign short-term office space, have a key available, and inform visitors of Departmental policies appropriate to their length of stay.
Meal reimbursement for entertaining visitors is limited to $15 each for the host and the guest per engagement, unless otherwise approved by the Department Head. When requesting reimbursement, list all persons attending and their affiliation if other than the Math Department. Original receipts are necessary for all reimbursable expenses. Costs for Math Department personnel cannot be paid from Department funds.
Short-term visits (3 days) may need special processing and should be discussed with Denise Ingram [Math 115 (Business Office), (520) 621-2562, dingram@math.arizona.edu]. Please provide the following:
Word processing services, including document preparation, labels, and some web page development, are available. Please see COMING SOON.