This week |
Current schedule & abstracts |
Past talks |
Organizer notes |
Colloquium organizer notes
Files and URLs:
Weekly web-related tasks:
- User ID gradcolloq; see previous year’s organizer for the
- Important files in the pub_http_internet subdirectory:
Speakers, titles, abstracts, and dates for the current semester.
Flyer for the current week’s talk.
Links to old copies of current.html,
which have names such as sp07.html.
- index.html: The gradcolloq
- Weekly news URL:
math department events page,
event-submission page. (The latter is in the departmental intranet.
To submit an event, you must be within the math network, or
use a proxy.)
Weekly bagel/beverage tasks:
- Get the abstract from the next speaker, preferably a week in advance.
- Submit the event to weekly news, preferably by Friday of the week
before the talk.
- Edit current.html to include the speaker, title, abstract,
and date. (You can use this for tentative scheduling as well:
leave TBD’s for as-yet-uncommitted weeks, or put in the
speaker’s name but leave the title TBD, etc.)
- Edit thisweek.html: change speaker, title, abstract, and date.
- Print 11 copies of thisweek.html and post them:
elevator, one for each of the seven stairway doors, room 225 door,
room 224 door, room 401N entryway.
- Send a reminder e-mail to grads-math e-mail alias the day
before the talk.
One-time web-related tasks:
- Wednesday morning: pick up two dozen sliced bagels and four tubs of cream cheese from Bruegger’s and be sure to get
an itemized receipt.
- Get cookies, tea, and cups from the department head office (Jen or Bernadette).
- Grab one of the flyers you posted (say, in 401N), flip it over, and use
it as a sign-in sheet. Ask about soda too (Brooke).
- Set up room 402: set everything out; brew coffee/tea.
- After the talk, clean up room 402.
- Staple the sign-in sheet to the itemized receipt and take them to Annette.
Bagels, once at the start of each semester:
- Edit index.html, current.html, and
pasttalks.html to make yourself be the contact point. Make sure
to change the full name as well as the e-mail address.
- Copy current.html to a name such as sp09.html.
(What was once new is now old.)
- Edit pasttalks.html to point to the file you just created.
- Edit current.html to reflect the schedule for the new semester.
(At first it will probably be all TBD’s.)
- Get a purchase order from the business office (Angelica) for the number
of weeks (count available Wednesdays on the calendar) times the cost
of two dozen assorted bagels (contact Bruegger’s).
- Give the P.O. to Bruegger’s (talk to a manager) and tell them when
you’d like to pick up the bagels. (E.g. 11 a.m. Wednesdays.)
- The graduate colloquium is by and for graduate students. It is up to you
as organizer to decide what to do when professors show up, and/or whether you
want to encourage professors to attend. The key trait to be preserved is for
grad students to feel comfortable and willing to speak in the grad colloquium.
This trait is jeopardized if faculty members come in and treat the lecture like
an oral exam. I prefer that faculty members, if they do attend, don’t
ask questions, or at least not challenge-type questions. I feel it is of
positive value for a faculty member to attend, sitting there respectfully and
- The last talk of the academic year is traditionally light-hearted,
quizzical, or in some way creative. Of course, this depends highly on who is
willing to give the last talk of the year.
- Selection of the next year’s organizer is done by the current
organizer. You might simply choose your successor. Or, you might send an
e-mail to grads-math and ask if anyone is interested. If only one
person is interested, it’s an easy decision; if there is more than one,
it’s up to you (and the applicants) to work it out.
This page is maintained by Shane Passon and Jordan Schettler.